Area Coordinator (Nationals Only)

Base: Sumy

Starting date: August 2026

Contract duration: 4 months' probation period with prolongation upon successful probation period end

About PIN Ukraine:

People in Need (PIN) has been active in Ukraine since early August 2014. Currently, PIN is one of the major humanitarian actors in Ukraine responding to the recent military escalation, providing humanitarian aid to conflict-affected people across Ukraine. Since 2014, PIN has implemented emergency food and cash assistance, NFI, shelter, protection, livelihoods and WASH interventions supporting 5 million vulnerable IDPs, returnees and host communities in urban and rural areas.

PIN is an equal opportunity employer and welcomes applications from all qualified candidates regardless of race, ethnicity, nationality, age, religion, disability, sexual orientation, gender identity, or any other characteristic. PIN encourages applications from individuals of diverse backgrounds and values diversity.

General information about the role of the person:

Under the supervision of the Area Manager, the Area Coordinator is responsible for coordinating the office work and general functioning of the office in Sumy. This includes timely organization of the working processes, team management, internal and external representation as appropriate.

Specifically, the Area Coordinator is responsible for timely and effective planning, implementation, monitoring and reporting of the emergency and early recovery activities within the AOR. In addition, the Area Coordinator has staff management responsibilities.

Description of general duties:

Internal relations:

• Facilitate coordination between area teams and PIN departments as appropriate (in collaboration with the Senior Area Manager);

• Inform Senior Area Manager of any challenges and gaps immediately and propose solutions;

• The employee is obligated not to purvey any information concerning PIN activities to external audience (including former PIN employees).

External relations:

• Develop and maintain the relationships with relevant stakeholders in the AOR;

• Represent PIN towards different stakeholders as required (I/NGOs, local institutions, government bodies, donors);

• Actively liaise and coordinate with other I/NGO’s, local authorities. Inform Senior Area Manager of any challenges and gaps immediately and propose solutions;

• Has the right to sign documentation (based on the Power of Attorney rights provided).

Specific duties and responsibilities

• Coordinates the assessments and selection of intervention locations and selection of beneficiaries in accordance with PIN Country Programme Strategy;

• Responsible for accurate and timely collection of all area-level data and information;

• Ensures timely and effective planning and implementation of PIN activities throughout the AOR and prompt provision of all relevant information to the line manager and other departments as requested;

• Regularly visits project implementation sites (including with relevant team members), monitors progress of all activities and reports the results, challenges and recommendations for improvement in a timely manner to the line manager;

• Responsible for identification of local partners to collaborate with;

• In close collaboration with the Deputy Director for Programme Implementation, Emergency Coordinator, Senior Area Manager and other relevant staff, responsible for timely planning, preparation and effective execution of emergency rapid response;

• Ensures timely collection and submission of all project-related updates required for daily/weekly/monthly activity reporting as necessary, including reports from field monitoring and assessments and from external meetings and relevant events;

• Responsible for understanding the context, changes, trends, needs and assistance gaps within the AOR;

• Contributes area-level information during project development process;

• Ensures all relevant project documentation is regularly archived according to PIN Archiving guidelines;

• Management of direct reports (including planning, capacity development and performance);

• Ensure effective and transparent communication within the team and between the areas and the Country Program;

• Coordinates with community representatives and local authorities in order to provide humanitarian assistance to communities;

• Ensure nondisclosure of PIN confidential information and nondisclosure of staff/beneficiaries/other person personal data that he/she obtained in the process of work;

• Performs other necessary and relevant tasks and responsibilities as instructed by the Senior Area Manager

Qualification Criteria

Education and Speciality:

Higher education in humanitarian studies, social sciences, international relations, project management, or related fields.

Work Experience in the Speciality:

Minimum 3 years of experience in humanitarian projects, emergency response, or community development.

Required Expertise:

• Knowledge of humanitarian standards and principles.

• Understanding of project cycle management and data collection.

• Knowledge of local context and community engagement.

• Knowledge of stakeholder engagement (NGOs, authorities, communities).

Required Skills and Competencies:

• Ability to coordinate activities across locations and collaborate effectively with teams.

• Strong communication skills and ability to represent the organization.

• Capacity to work in the field, make rapid decisions, and solve problems.

• Strong organizational skills, attention to detail, and analytical thinking.

• Team management and work-planning skills.

• High level of responsibility and adherence to confidentiality.

PIN OFFERS :

• A competitive salary according to the People in Need salary scale in amount of 1882 EUR Gross + 3% after probation period.

• Opportunities for professional development through various capacity-building activities, including trainings, workshops, and seminars.

• 28 calendar days of annual leave, plus 3 additional New Year bonus leave days.

• Possibility to work one day per week remotely for office-based staff.

• Coverage of accommodation and per diem costs for work-related travel outside the assigned office region and/or in cases of excessive travel distance or time, in accordance with People in Need travel policy.

• Provision of a laptop, mobile phone (including prepaid SIM cards), and People in Need branded items (backpack, thermal mug, notebook, portable power bank).

• People in Need offices are equipped with all necessary security and energy-resilience measures, ensuring uninterrupted internet access.

• Free coffee, tea, milk, and water available in all offices.

• A multicultural and friendly working environment, with approximately 400 staff members in the Ukraine programme.