Full job description
ABOUT IMPACT\ REACH
IMPACT/ REACH provides humanitarian actors with much needed analysis for use in planning and prioritisation. Evidence-based planning and programming is paramount to ensuring that the needs of the most vulnerable are met and that humanitarian/early recovery response is tailored to the realities facing communities. As a global leader in humanitarian research, REACH operates in dozens of countries worldwide.
Greening strategy:
IMPACT\ REACH’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each IMPACT\ REACH employee will adhere to these principles through key green programming responsibilities:
•Contribute towards the adherence and development of the greening strategy plan.
•Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles
•Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes.
IMPACT\ REACH PSEAH Policy:
HR & Admin Assistant has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The HR & Admin Assistant has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to IMPACT\ REACH’s procedures. The HR & Admin Assistant carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.
NUMBER OF REQUIRED CANDIDATES: 1
Damascus
JOB PURPOSE
The HR & Admin Assistant supports the Human Resources and Administration functions by providing basic clerical, logistical, and administrative assistance. The role ensures smooth daily HR and office operations in line with policies and procedures, while maintaining confidentiality and accuracy.
DUTIES AND RESPONSIBILITIES
Human Resources:
•Assist in maintaining personnel files (hard and soft copies)
•Support attendance tracking and basic HR records
•Assist with recruitment logistics, including interview scheduling and document preparation
•Help prepare HR letters, forms, and contracts as instructed
•Assist with new staff onboarding and exit documentation
•Ensure confidential handling of all HR-related information
Administrative:
•Responsible for all document scanning, archiving, and filing across the support office, ensuring proper organization and record management.
•Help arrange meetings and appointments when requested
•Support travel and accommodation coordination on a routine level
•Provide basic reception and visitor support
•Assist with internal communication and simple coordination tasks
General Responsibilities:
•Carry out assigned tasks in a timely and accurate manner
•Follow organizational policies, procedures, and code of conduct
•Maintain a professional and cooperative working relationship with colleagues
•Perform any other administrative tasks as assigned by the line manager
How to apply
How to apply
Interested and qualified applicants should apply by filling out the application form through this link
HR and Admin Assistant – Fill out form
Only the shortlisted candidates will be contacted.
By applying for this position, you certify that all the details of your current application, are true to the best of your background and knowledge. You accept the legal mentions of IMPACT/ REACH
and authorize the automated processing of your personal data by IMPACT/ REACH for recruitment, HR management and administrative compliance control purposes, in accordance with European regulations for the protection of personal data.
IMPACT/ REACH is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to IMPACT/ REACH Code of conduct and IMPACT/ REACH Global Policies, especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse, and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
IMPACT/ REACH is committed to gender equity and to have a balanced and diverse workforce. IMPACT/ REACH strongly encourages qualified women, persons with disabilities, and persons from under-represented groups to apply for the position.
IMPACT/ REACH offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.
IMPACT/ REACH never uses external recruitment agencies and recruitment is always free of charge.
The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at IMPACT/ REACH.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.
IMPACT/ REACH reserves the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible